The UK government is keen for local government to harness technology to revolutionise its services; but a culture change is needed first, says The Guardian newspaper.

The government is providing ever more pilot schemes and opportunities to engage but increasingly fewer people believe that “getting involved” is a good use of their time.

This results in the same people who are already active citizens being offered many more opportunities to engage, whereas the individuals who have not engaged are not benefiting from these new opportunities. So just because new channels of engagement are built, they will not necessarily be used by new participants.

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The method of selecting representatives for presenting the view of a constituency was deployed at the time when internet and mobile technologies were not available and there was no method of making a collective decision on policies to government the society.

In today’s times , most of the population have mobile phones that can be used by the citizens to communicate their opinion on important policy issues. Should not we therefore relook at the ways of people representation and amend the democratic processes accordingly?

m-GovWorld is an Indian initiative to create an observatory for mobile government developments and developing a community of stakeholders with the aim to enable acceleration of adoption of mobile technologies by government agencies.

The comments from readers are welcome to suggest innovative ways of making democracy more vibrant using mobile technologies where citizens can be continuously involved in policy decisions rather than voting once in five years.

(via MobileActive.org)

From climate change to social care, innovation will be critical to meeting the public service challenges of the future. But traditional approaches to generating new ideas will not be enough. Rather than focusing on processes and pipelines, policymakers and service deliverers needs to harness the potential of citizens to be innovators in their own right.

Unlocking Innovation: Why citizens hold the key to public service reform is a publication by the UK think tank Demos that collects essays and analysis from a wide range of public sector experts and practitioners. The pamphlet’s chapters offer lessons on how public services can better engage their users based on examples of best practice in the public and private sectors.

It argues that the public sector must embrace new forms of ‘user-driven innovation’ that use the needs and potential of service users as the spur to radical service redesign.

The publication also presents a series of case studies that showcase citizen-focused innovation in action, including:

• ‘In Control’, a social enterprise that provides social care users with easy and flexible access to individual budgets, making it simple for them to choose their own package of services.
• Hammersmith and Fulham council using detailed survey data to redesign their customer contact centre to better serve local people.
• Public private partnerships for tenant management organisations using deep dialogue with local residents to improve levels of service in social housing.
• ‘Innovative ecosystems’ that have allowed educationalists, academics and artists to come together to build ‘mediascapes’ that allow pupils to enter a virtual world of sights and sounds in order to learn in an interactive and cooperative way.

Download report (pdf, 525 kb, 186 pages)

Demos, the UK think tank for everyday democracy, has published a collection of essays by leading thinkers and practitioners that assesses how far the UK has already come towards a more collaborative style of government and sets out international case studies of some of the most interesting initiatives to date. It concludes by asking how future governments can use collaboration as a key design principle for transforming the UK’s public services.

“Competition and choice have become the watchwords of public service reform over the past decade. But while these principles have delivered some important gains, they are not enough in isolation. Tight accountability and choice have often come at the expense of fragmenting the way that schools, hospitals and councils provide their services. Service improvement has come at the expense of the capacity to solve local people’s problems.

If we want to sustain improvements into the next decade, then we need a new generation of reform that builds on experiments with collaboration between both different parts of the public sector, and between institutions and the people they serve. Joined-up government, place-based policy making and co-production with citizens offer exciting new possibilities for creating flexible, dynamic and democratic public service organisations.”

- Read table of contents
- Download publication (pdf, 1 mb, 203 pages)

Involve (an independent UK organisation focused on the practicalities of giving more power to ordinary people) has produced an “Evaluation Guide - Making a Difference: A guide to evaluating public participation in central government”, as a webguide and pdf document.

Public engagement is becoming a central plank of public policy-making. Activities range from large-scale consultations that involve tens of thousands of people, to social and market research, on-line discussion forums and small, deliberative citizens’ juries.

As government increases the scope and size of its public engagement activities, it is becoming increasingly important to assess the effectiveness of the different engagement methods, increase accountability and learn from past experiences. This is where evaluation comes in. Evaluation helps public engagement organisers set and measure attainable objectives, assess impact, and identify lessons for future practice.

Using clear language, simple instructions, illustrative case studies and a glossary, this guide is a valuable tool for anyone involved in running or commissioning public engagement in central government and beyond.

The Council of Europe symposium “e-democracy: new opportunities for enhancing civic participation”, will take place at the Palais de l’Europe, Strasbourg (France) from 23 to 24 April 2007.

The symposium will discuss the nature and added value of e-democracy, based on lessons learnt from e-democracy experiences in Council of Europe member states, and identify areas for future research.

First-rate speakers from public authorities, academia, media, NGOs, political parties and international organisations will share their experiences in state-of-the-art e-democracy applications.

Topics to be debated in plenary and in thematic sessions include government-to-citizen-to-government and citizen-to-citizen communication, e-campaigning and how to measure the impact of e-democracy.

The symposium will be open to the general public on personal confirmation by e-mail after advance registration. On request participants will in relevant cases be sent a formal invitation letter for visa purposes.

There is no participation fee. Simultaneous interpretation in English, French, Spanish and German will be available throughout the symposium.

Further information, the programme and registration forms can be found and downloaded at www.coe.int/democracy. The deadline for registering is Tuesday 3 April 2007.

For any queries please call + 33 3 88 41 28 67

(via eGov monitor)

‘Digital Dialogues‘ is an independent investigation into the use of online technologies to promote dialogue between the UK’s central government and the public.

The Digital Dialogues pilot is an initiative established by the Democratic Engagement Branch in the Department for Constitutional Affairs (DCA).

The Hansard Society’s eDemocracy Programme was commissioned to administer ‘Digital Dialogues’ and produce the case study evaluations. The Hansard Society is an independent, non-partisan educational charity.

Phase One of ‘Digital Dialogues’ took place between December 2005 – June 2006. The interim report released in December covers Phase One and contains case studies and draft guidance from that phase.

Six case study evaluations were completed in Phase One, involving a cross-section of central government agencies, departments and ministerial offices. The case studies used web-based applications, including blogs, forums, surveys and webchats.

Evaluations were generated through analysis of site statistics, interviews with case study owners in government, and surveys with registrants and site users.

Phase Two of ‘Digital Dialogues’ is scheduled to be conducted between August 2006 – February 2007. It provides an opportunity for longitudinal evaluation of case studies to test the guidance created following Phase One. In addition, phase two will make available applications that are beginning to see mainstream use – wikis, podcasting, file-sharing directories, audio-visual blogs, mapping software, virals. New case-study leaders will also be encouraged to combine applications – for example, converging polling software with forums, or photo-sharing with mapping tools. Any applications will be offered the opportunity to make use of one or more of these platforms in isolation from or in parallel to conventional, offline techniques.

The report from this phase is scheduled for April 2007.

Europe has celebrated 50 years of peace and political progression, but the next 50 will see massive changes in the relationship between the electorate and politicians thanks to technology.

That was the message from the Microsoft Government Leader’s Forum 2007 at the Scottish Parliament.

The delegates from more than 40 countries heard from a number of experts (see film archive), speaking about the role technology had played in transforming countries and how citizens engage with their democracies.

Commissioner for Regional Policy, European Commission Danuta Hübner warned European politicians must not rest on their laurels.

“Connecting with our citizens means more than trying to improve things. Citizens want to be more engaged politically, they want to feel ownership of the policies.”

“Information and Communications Technology has already triggered a social revolution in generating change and European politicians must take this into account with the realisation that the individuals are not only citizens but the creators of the content that all can see.”

Some of the other speakers included: Microsoft Corporation chairman Bill Gates, Chancellor of the Exchequer Rt Hon. Gordon Brown MP, First Minister of Scotland Rt. Hon. Jack McConnell MSP, former Prime Minister of the Netherlands Wim Kok, Albanian Prime Minister Sali Berisha, President of Iceland H.E. Ólafur Ragnar Grímsson, Slovenian Minister for Public Administration Dr. Gregor Virant, Finnish MP Hanna-Leena Hemming, Vice Mayor of Lyon France Jean-Michel Daclin, Scottish Parliament Presiding Officer George Reid MSP, and YouGov Chairman Peter Kellner.

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Gov2U was founded in 2005 with the intention of harnessing the potential of ICTs as vital tools for the improvement of representative democracy.

Gov2U believes that new Information and Communications Technologies (ICT) offer vital opportunities for bringing about a fundamental change to the workings of traditional democratic systems. By enabling and facilitating new forms of interaction within parliaments, and via citizen engagement in the political process, ICTs can help meet the challenge of creating more representative and efficient democratic systems.

The main crux of their activities is the research, development and deployment of open source enabling technologies to facilitate legislative information gathering and dissemination. In parallel, they are involved in the targeted dissemination of knowledge and best practice through the organisation of, and participation in, conferences, meetings, seminars and publications.

Towards the achievement of this aim, Gov2u has created the Gov2DemOSS platform, an open source, generic but customisable, informative and collaborative e-participation platform.

In the age of ubiquitous participatory culture - from the explosion in user generated media to the very way we do business, art, collaboration and even education - the world of politics often feels left behind, writes Robin Good on his blog.

“Democracy has become indirect, stale and something far removed from the daily lives of everyday people. But this is changing.”

“Participatory democracy is high on the agenda of the European Citizens’ Initiative (or ECI) who are launching their campaign today in the European Parliament in Brussels. The aim of this ambitious campaign is to empower citizens to propose concrete policy and legal changes to the European Commission, by exercising the right of initiative.”

“With hundreds of organizations behind them, and volunteers in their thousands, the ECI are determined to show that collective action can have a direct impact on the way we live our lives as active producers, rather than passive consumers of democracy.”

“Bringing power to the people that are effected directly by legislation is a bold and necessary measure in an age when accountability is often swept under the carpet, and politicians increasingly fail to represent the interests of those that elected them once the final votes are cast.”

“By attempting to gather one million signatures, the ECI campaign aims to gain the right of initiative, so that European citizens and civil society organizations could then directly influence the political agenda of the EU for the first time in history. With one million citizens collective voices, it is possible to demand changes to European law and policy, placing the right to challenge the actions of politicians firmly in the hands of the people at street level.”

In this exclusive video interview with the ECI’s Carsten Berg, and former rector of the College of Europe and supporter of the cause Gabriel Fragniere, Robin Gold “talks through the key questions about what the ECI aims to achieve, how it can be done, and what you can do to make a difference in the emerging participatory democracy that promises to tip power in favor of everyday people.”

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Designing for civil society, a blog maintained by British writer and consultant David Wilcox, features some interesting posts lately.

“Making e-democracy part of the everyday - even if that’s YouTube rules” is the title of one of the comments he wrote about the eDemocracy 2006 conference.

The comment spotlights Molly Webb, web manager at Demos who recently won an award for their site; Jo Twist, a senior research fellow at IPPR, where she is heading up their Digital Society and Media programme; and Twist’s colleague Kay Withers, who is working on Emerging Local Media and Citizenship in a Converged Digital Society.

Webb feels that “the main e-democracy focus on politics, government and citizens didn’t fully acknowledge all the activities people engage in online to express their social concerns and aspirations.” “Politics,” she says, “is on the street - outside Whitehall.”

Twist argues that “E-government shouldn’t just take offline processes and digitize them. We should be thinking about how the trends online are opening up new possibilities for communication and collective efficacy.”

Withers raises a similar issue: “As the idea of handing down power from Whitehall to the town hall, to citizens and local communities gains currency, the question which remains unanswered is how digital media and technologies can work more effectively at local levels to represent, enhance, and support real needs, as well as amplify voices and increase participation in decision making.”

The post also contains videos of Webb and Twist.

More articles and videos related to the eDemocracy 2006 conference are linked from this summary page.

The current issue of User Experience, the membership magazine of the Usability Professionals’ Association is devoted to user-centred e-government, with five articles on the topic, including one by Experientia partners Michele Visciola and Mark Vanderbeeken.

Tom James described how the website of the Salisbury District Council, a UK local authority, changed from a council-centred view to a user-centred view, with the result that the site leapt to the first sport in the SiteMorse survey of UK local authority websites.

Also the Aberdeenshire Council, another UK local authority, implemented a user-centred design approach, write Chris Rourke and Ross Philip. To make sure that government services were highly accessible and usable, the team involved captured user preferences through card sorting, established usability goals and metrics, conducted iterative reviews throughout the design process, and performed usability testing with end users.

Giaele Roccia leads the usability team of CSI-Piemonte, a big semi-public software company that is in charge of most software development for public authorities and entities in the Italian region of Piedmont. In her article she examines how legislative and technological impetus have resulted in strong attention to accessibility compliance, and less strong but growing support of user-centred design techniques in the Piedmont region of Italy. Here as elsewhere, the business case must be made evident to encourage public agencies to apply UCD principles to their websites.

Also written in Piedmont is the contribution by Experientia partners Michele Visciola and Mark Vanderbeeken.
The article “Encouraging Participatory Democracy: A Study of 30 Government Websites” starts from the premise that for the first time in history, a wide distribution of technology allows citizens to get involved in public governance and participate in institutional life on a very regular basis. Yet websites of public authorities are barely taking advantage of the power of the participatory citizen.
Two factors play a key role in this gap. First, the average citizen is not well informed about how basic democratic institutions function, which dramatically reduces the citizen’s capacity to influence the democratic process. Websites can help reduce the complexity of public institutions and get people to understand the way institutions and public administrations function and behave. Second, access to public services online is increasingly separated from institutional information. While online service sites are popular, the role of the institutional sites is not clear. The authors argue that these sites can and should take on the role of a two-way communications tool on topics of policy and politics, support knowledge sharing on areas covered by the authority, and create maximum transparency on what the public administration actually does.
To better understand the opportunities, challenges and evolutions that are affecting public institution websites, the authors studied the main sites of 30 public authorities and identified several innovative approaches. A first analysis shows that a lot remains to be improved. Almost all the sites analysed share three characteristics: (1) policy priorities are not concisely communicated and easy to understand, (2) there is only limited innovation in how regional or municipal institutions present themselves; and (3) there are no tools for active participation.
However, some of the studied sites provide elements of innovation that can be used as models and inspirations. The authors conclude that to improve information access, better communication strategies are needed and to increase participation, better usability is of crucial importance.

Jon Armstrong finally argues that e-government needs to do more to ensure citizens’ privacy. After all if government agencies adhere to privacy laws while developing e-Government solutions, then it is likely that their citizenry will increase its reliance on online government resources, safe in the knowledge that serious data protection has been implemented. Armstrong looks at Victoria, an Australian state, as a case-study example. On the website there is also a short interview of Jon Armstrong by Michele Visciola on the issue of privacy and usability.

The magazine also contains Michele Visciola’s review of the book Ambient Findability by Peter Morville.

The peer-reviewed content of User Experience is not available online but printed copies of the magazine can be bought in the UPA Store.

Tony Blair’s outgoing chief strategy adviser fears the internet could be fuelling a “crisis” in the relationship between politicians and voters, writes Brian Wheeler on BBC News Online.

Matthew Taylor - who stressed he was speaking as a “citizen” not a government spokesman - said the web could be “fantastic” for democracy.

But it was too often used to encourage the “shrill discourse of demands” that dominated modern politics.

He was speaking on the day Mr Blair carried out an online interview.

Mr Taylor said Mr Blair’s online grilling from voters - and other initiatives such as environment secretary David Miliband’s blog and Downing Street’s new online petition service - showed the government was making good progress in using the internet to become more open and accountable.

But he said more needed to be done by the web community in general to encourage people to use the internet to “solve problems” rather than simply abuse politicians or make “incommensurate” demands on them.

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By almost every measure, public confidence and trust in politicians and political institutions is slipping.

The RED unit of the UK Design Council looked at the problem from a local and practical perspective and wanted to find out what MPs could do differently in their constituency to rebuild our democracy and public faith in it.

In this short project they carried out two weeks of user research, ran a design workshop with 15 MPs and spent an intensive week working alongside the constituency office for Doncaster North.

Their report sets out ten practical things every MP can do to rebuild democracy in their constituency.

Download report (pdf, 1.34 mb, 25 pages)

PASC – the UK Public Administration Select Committee - launches a new inquiry into the role that “customers” or “users” should have in shaping or even helping to provide public services.

The establishment of the Parliamentary Ombudsman scheme in 1967, and the introduction of the Citizen’s Charter in 1991 reflected an emerging consensus that public service users have a right to minimum standards, and a right to some recourse when those standards are not met. More recently a number of initiatives aimed at improving public services have put renewed emphasis on the citizen as a ‘customer’, ‘consumer’ or ‘user’ rather than passive recipient of the service.

This inquiry seeks to build on the Committee’s previous report into “Choice, Voice and Public Services” by considering the development of “voice” in the design and delivery of public services: mechanisms for complaint and redress, customer feedback, official consultations, and dedicated user representative bodies. It asks whether users should be more directly involved in service delivery - and if so, how this might be achieved.

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(via eGov Monitor)

An online ideas store to help cultural websites stand out from the crowd has been launched by Culture Online, part of the UK Department for Culture, Media and Sport (DCMS), reports the eGov Monitor.

Called ProjectsETC, the new site aims to encourage information-sharing between institutions and focuses on the overlapping areas of education, technology and culture.

The site - www.projectsetc.org - includes case studies, practical guidance and comment pieces about real issues facing the cultural sector in the digital age.

Subjects covered include the truth behind web statistics, search engine optimisation and how to make websites accessible. The new site - part toolkit, part confessional and part advice centre - aims to help professionals working on interactive projects.

A series of podcasts has also been launched, exploring the issues behind the creation and management of digital resources.

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Next week is the 10th anniversary of the birth of e-government in the UK. Michael Cross of The Guardian looks at how it came to be, and asks what progress - if any - has been made.

“In 1996, a green paper called Government Direct (”e” was not yet a business buzzword) set out a vision of citizens paying their taxes, receiving benefits and taking part in the democratic process via new electronic channels.”

“A decade on, after spending several billion pounds building websites, the government is only now getting to grips with many of the challenges the green paper set.”

[…] “For all the talk of radical reform, however, government bureaucracy of 2006 is much the same as it was when the Spice Girls were in the charts. The latest rebranding of the e-revolution, under the name Transformational Government, is wrestling with the same questions raised by Government Direct - how to orient services around the user, how to authenticate citizens’ identities electronically and how to share data in a legal and ethical way. We are no closer to creating a one-stop death notification service for the bereaved.”

Back in 1996, Colin Muid (one of the authors of the 1996 report) says, “We were saying ‘let’s clear up this mess’.” And what about now? “Now? We’ve got a digital interface to that mess.”

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The UK Government launched today the International Centre of Excellence for Local eDemocracy (ICELE), set to drive up eParticipation rates in the UK through providing best practice advice and support to local authorities.

The aim is for seamless, personalised services that respond directly to people’s needs and are delivered in the way that best suits the individual.

ICELE will work with all stakeholders to help ensure local people are well informed and have a real voice in local decision making, as well as spreading this knowledge and learning. Democratic participation is steadily declining, yet opportunities to involve local people in local decision making are growing every day. From text voting through to online consultations, the organisers paln to harness new technologies to make it easy for people across the country to get involved in the democratic process.

The Centre is designed to serve as a ‘virtual’ focal point for collaborative eDemocracy initiatives both in the UK and abroad. Within the UK, local authorities, community groups and citizens can use the Centre’s online resources to help run projects in their local area.

Internationally, governments, academic institutions and not-for-profit organisations can use the Centre’s virtual facilities as a first point of call for information about pioneering e-democracy initiatives.

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With Europe’s population ageing rapidly and the demand for healthcare growing, healthcare services need to become more efficient. However, little hard evidence is available on the contribution of eHealth solutions. Now one EU project, eHealth Impact, has demonstrated that eHealth can provide enormous benefits – if the technology is properly implemented.

Electronically enhanced healthcare promises to reduce costs, improve quality and efficiency and treat more patients with the same resources. However, to date, no reliable data has been available to support this claim.

Now that data exists. The eHealth Impact project, which finished in May 2006, conclusively demonstrated that there is over a 2:1 ratio between economic benefits and costs. In other words, the benefits gained from implementing eHealth systems are more than two times greater than the additional cost of implementing them. “An eHealth system might cost more, but the benefits far outweigh the costs,” says Alexander Dobrev of the project team.

“But that ratio needs to be treated with caution,” he warns. “This is the cumulative average from ten of the best eHealth implementations we could find in Europe.”

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Over the summer the RED unit of the UK Design Council ran a short design project to reconnect politicians with voters.

“We did not concentrate on the high road to democratic reform: Lords Reform, Electoral reform, devolution, or constitutional reform. But, focused instead on the low road to democratic renewal. We looked at how voters experience their local constituency MP.”

“We did 3 things. Firstly, we talked to the public to get a better understanding of the problem. We ran a design workshop for 15 MPs and their staff to get them to put themselves in the shoes of the public. And finally we developed some prototyped practical solutions working for a week in an MP’s constituency office in Doncaster.”

“We viewed MPs as a provider of a service to a local community, and tried to develop a new ’service offering’ for them. This included some familiar and unfamiliar ideas. The familiar ideas, included services like newsletters websites and surgeries. The unfamiliar included group surgeries, street surgeries, clusters, reverse invitations, the new local Hansard and a constitupedia.”

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